Need strategies for providing disability accommodations in an online environment? Below you'll find suggestions to help you address a variety of learning accommodations.
1.25x - Extended Time on Assessments
Students with this accommodation must be allowed 25% additional time on timed assessments. Adjust quiz and exam settings in Canvas to extend the time limit. Refer to the Canvas support article on adjusting due and availability dates for details. Contact OAS Testing Services if you have further questions.
1.5x - Extended Time on Assessments
Students with this accommodation must be allowed 50% additional time on timed assessments. Adjust quiz and exam settings in Canvas to extend the time limit. Refer to the Canvas support article on adjusting due and availability dates for details. Contact OAS Testing Services if you have further questions.
2.5x - Extended Time on Assessments
Students with this accommodation must be allowed 150% additional time on timed assessments. Adjust quiz and exam settings in Canvas to extend the time limit. Refer to the Canvas support article on adjusting due and availability dates for details. Contact OAS Testing Services if you have further questions.
2x - Extended Time on Assessments
Students with this accommodation must be allowed 100% additional time on timed assessments. Adjust quiz and exam settings in Canvas to extend the time limit. Refer to the Canvas support article on adjusting due and availability dates for details. Contact OAS Testing Services if you have further questions.
3x - Extended Time on Assessments
Students with this accommodation must be allowed 200% additional time on timed assessments. Adjust quiz and exam settings in Canvas to extend the time limit. Refer to the Canvas support article on adjusting due and availability dates for details. Contact OAS Testing Services if you have further questions.
4x - Extended Time on Assessments
Students with this accommodation must be allowed 300% additional time on timed assessments. Adjust quiz and exam settings in Canvas to extend the time limit. Refer to the Canvas support article on adjusting due and availability dates for details. Contact OAS Testing Services if you have further questions.
Alternative Assignment Format - Paper
Provide computer-based assignments and instructions in paper format or upload to Canvas in printable format. Ensure content is accessible and equivalent to the computer-based version. Contact OAS if you need assistance.
Alternative Format - Braille and Digitally Accessible Materials
Ensure required textbooks, readings, and course materials are available in Braille or other accessible formats when requested. Work with the Assistive Technology Lab at OAS to obtain or convert materials as needed. Provide materials early enough to allow time for conversion. Confirm with the student that they can access the format provided.
Alternative Format - Digital/Computer-based
Students approved for a digital/computer-based format must be able to complete assessments in an accessible electronic format during proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Alternative Format - Digitally Accessible Materials
Provide textbooks, readings, and other course materials in digitally accessible formats that work with screen readers and assistive software, such as Word, PDF with tags, or HTML. Use Ally in Canvas to evaluate and improve accessibility. For help with course material remediation, contact Dr. John L. Crow at the Office of Digital Learning or the Assistive Technology Lab at OAS. Confirm with the student that the alternative format provided meets their needs.
Alternative Formats
Some students may need course materials in alternative formats such as large print, digital text, or audio. Ensure all assigned readings and course materials are accessible. Use Ally in Canvas to evaluate and improve accessibility. For help with course material remediation, contact Dr. John L. Crow at the Office of Digital Learning or the Assistive Technology Lab at OAS. Confirm with the student that the alternative format provided meets their needs.
Alternative Formats - Paper-based
Provide paper copies of digital course materials when requested, ensuring that the content matches the digital version. Upload files in printable formats such as PDF and notify the student in advance. Contact the Assistive Technology Lab at OAS for assistance if needed. Provide materials before the class session when possible.
American Sign Language (ASL) Virtual Interpreter
If a student requires a virtual ASL interpreter for synchronous classes, coordinate with OAS to ensure access. The interpreter must be visible in the Zoom or Teams meeting for the student to follow along. Make sure your video settings allow the interpreter and student to remain visible at the same time. Contact OAS if you have questions about scheduling or technical setup.
Breaks
Students approved for breaks must be allowed to pause during proctored exams without penalty, consistent with OAS guidance. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Calculator
Students approved for calculator use must be permitted to use an appropriate calculator during proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
CART Services
Provide real-time captioning for synchronous lectures through CART services arranged by OAS. Ensure the CART provider has access to Zoom or Teams links in advance. Keep your camera and microphone on to ensure clear transmission. Provide slides and materials to the CART provider before class if possible. Contact OAS if you encounter issues.
Clarification of Expectations and Instructions
Clearly state assignment directions and expectations in Canvas. Use Canvas announcements, detailed assignment descriptions, or short Kaltura videos for explanation. Provide written clarifications to support any verbal instructions. Check with students to ensure understanding.
Closed Captions (100% Accurate)
All course videos, regardless of the maker or provider, must include captions that fully match spoken content. Review and edit auto-generated captions for accuracy, especially for names or technical terms. Use Kaltura for caption editing or contact Brittany Endress at the Office of Digital Learning if professional captioning is needed. Ensure captioning is complete before assigning videos. Provide accessible versions of all video content.
Digital Communication
Use email, Canvas messaging, or other digital platforms for communication instead of phone calls. Provide instructions and clarifications in writing. Ensure all course announcements are posted in Canvas. Allow students to respond digitally. Confirm students have access to digital communication tools.
Earplugs/Noise-Canceling Headphones/Ear Buds
Students approved for noise reduction may use earplugs or noise-canceling devices during proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Extensions on Assessments/Exams
Students may receive extensions on quizzes and exams due to disability-related needs. Use Canvas to extend availability date and time windows. Communicate any changes clearly to the student.
Extensions on Assignments
Students may receive extensions on assignments due to disability-related needs. Use Canvas to extend availability date and time windows. Communicate any changes clearly to the student.
Extra Time for In-Class Work
Provide additional time during synchronous online sessions for written activities. Adjust the time in Canvas if needed, and inform the student of the adjustment. Apply the accommodation consistently.
Face the Audience
In synchronous sessions, keep your face visible to the camera while speaking. Do not turn away when giving instructions. Maintain clear lighting so facial expressions are visible. This supports students who rely on lip reading. Be consistent throughout all sessions.
Feedback (Private)
Provide performance feedback privately rather than in front of the class. Use Canvas comments or direct messages for corrections. Avoid public callouts during synchronous sessions. Ensure communication remains supportive. Maintain student confidentiality at all times.
Flexible Attendance with the Ability to Make Up Work
Allow excused absences when disability-related needs arise. Provide makeup opportunities consistent with course requirements. Post materials in Canvas to support absent students. Work with the student to establish reasonable deadlines. Contact OAS for guidance when determining exceptions.
Food and Drink
Students approved for food and/or drink must be allowed access to these items during proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Human Reader
Students approved for a human reader must have assessment content read aloud during proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Human Scribe
Students approved for a human scribe must have an individual available to record responses during proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Individual Exam Room
Students approved for an individual exam room must be provided a private setting when taking proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Instructor Notes
Provide lecture notes, PowerPoints, and handouts to students in Canvas. Upload files in advance when possible. Ensure materials are accessible. Offer equivalent content to all students. Maintain consistent posting practices.
Lecture Materials/Handouts
Provide lecture slides and handouts to students before class sessions. Upload files in Canvas in accessible formats. Ensure students receive materials early enough to prepare. Update files promptly if content changes. Confirm accessibility across all materials.
Lecture Materials/Handouts Prior to Class
Provide lecture slides and handouts to students before class sessions. Upload files in Canvas in accessible formats. Ensure students receive materials early enough to prepare. Update files promptly if content changes. Confirm accessibility across all materials.
Manipulative Focus/Tracking Tool
Students approved for a manipulative focus/tracking tool (eg, ruler/straightedge or fidget aid) may use it during proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Medical Monitoring Device
Students approved for a medical monitoring device must be allowed to use it during proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Memory Aid/Cue Sheet
Students approved for a memory aid/cue sheet may use the authorized aid during proctored exams as specified by OAS. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
No Cold-Calls
Do not call on students unless they volunteer. Apply this consistently in synchronous sessions. Allow students to participate through alternative methods if preferred. Maintain inclusivity in discussions. Respect student boundaries.
Notetaking Support
Provide access to lecture recordings in Zoom or Kaltura. Upload notes and handouts into Canvas. Ensure captions are available and accurate. Offer supplemental notes when needed. Contact OAS if you need assistance.
OAS Testing Center
Some students may take exams at the OAS Testing Center. Coordinate with OAS Testing Services to submit exams and instructions. Provide materials in advance as requested. Confirm testing details directly with OAS. Follow their procedures for exam delivery.
Public Speaking/Presentation Modification
Modify presentation requirements as needed. Provide alternatives such as recorded presentations or smaller group formats. Confirm changes with the student. Maintain course learning objectives. Coordinate with OAS for further guidance.
Record Lectures
Record synchronous Zoom sessions, upload them to Kaltura, and then make them available to students in Canvas. Provide recordings promptly after class. Confirm students can access the files. Maintain storage in Kaltura for easy access.
Rephrasing of Exam Questions
Rephrase exam questions if required, ensuring meaning remains unchanged. Provide clarifications in writing where possible. Confirm changes do not alter content validity. Coordinate with OAS for guidance.
Schedule of Assignments/Assessments/Exams
Enter due dates for all assignments, quizzes, and exams in Canvas. This ensures dates appear on the syllabus page, student dashboard, and Canvas calendar. Update deadlines promptly if changes occur. Maintain accuracy throughout the term. Confirm students have access to the course schedule.
Scratch Paper (Unlimited)
Students approved for scratch paper must be permitted unlimited scratch paper during proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Screen Reader
Students approved to use a screen reader must be able to use screen-reading software during proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Speech-to-Text
Students approved to use speech-to-text must be able to use speech recognition software during proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Spelling and Grammar Support
Students approved for spelling/grammar support may use these assistive tools during proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Syllabus Access (Early)
Provide the course syllabus to students before the semester begins. Upload the file to Canvas in advance. Ensure the document is accessible. Update promptly if revisions occur. Confirm access with the student.
Text-to-Speech
Students approved to use text-to-speech must be able to use TTS software during proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Verbal Description of Images/Figures/Tables
Provide text descriptions or verbal explanations of course visuals. Ensure descriptions are clear and accurate. Incorporate descriptions into handouts or lecture slides. Give all graphical elements an alternative textual description (alt-text). Confirm accessibility for students using assistive technology. Coordinate with OAS if you need additional help.
Video Magnifier
Students approved for a video magnifier must be allowed to use it during proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Visual Timer
Students approved for a visual timer must be allowed to use it during proctored exams. If your course uses the online proctor Honorlock, please inform Honorlock of this accommodation prior to the exam. For assistance, email support@honorlock.com, use the live chat in the Honorlock 1.3 section of Canvas (text bubble in the bottom-right corner), or visit the Honorlock support page. If you need additional help, submit a ticket to FSU Canvas Support.
Written/Typed Instructions/Directives
Provide written or typed versions of all instructions. Post directions in Canvas alongside any verbal instructions. Ensure clarity and accessibility. Use consistent formatting. Confirm students can access the instructions.
Questions?
If you have general questions about accessibility, please contact Dr. John L. Crow at ODL or the Office of Accessibility Services. For technical assistance, please contact ODL Technical Support at 850-644-8004 or canvas@fsu.edu or submit a support ticket.